VACANCY ANNOUNCEMENT: GRANTS CONSULTANT

Location: Chisinau
Contract type and duration: Short-term consultancy
Application deadline: 23 October 2026 

Reports to: Grants Manager

Foundation for Advancement of Moldova (FAM) is seeking a detail-oriented and proactive Grants Consultant to support the administration of the Innovate Moldova (IM) grants portfolio.

Working under the direct supervision of the Grants Manager and in close coordination with technical, finance, and procurement teams, the consultant will support grant solicitation, application review, award preparation, implementation monitoring, and close-out. The consultant will help ensure that grant processes and documentation comply with the FAM Grants Manual and applicable donor rules and regulations.

 

Key Responsibilities

Grant solicitation and application support

• Receive, register, screen, and organize grant applications.
• Maintain accurate grant tracking tools, application databases, and grant files.
• Support communication with applicants regarding submission requirements and missing documentation.

Grant review and award preparation

• Conduct preliminary administrative and compliance checks, including eligibility, completeness, and supporting documentation.
• Assist in coordinating application evaluations and Merit Review Committee meetings, including preparing materials and documenting outcomes.
• Support the preparation of grant award packages and documentation for internal approvals.

Coordination and communication

• Communicate with grantees regarding administrative requirements, reporting obligations, and deadlines.
• Coordinate with finance, procurement, technical, and operations teams on grant-related matters.
• Assist in organizing grant start-up meetings, site visits, and close-out activities.

Grant implementation and monitoring

• Support monitoring of grant implementation against approved milestones, budgets, deliverables, and timelines.
• Review payment requests, reports, and supporting documents for completeness and compliance before submitting them to the Grants Manager.
• Track grant disbursements, milestones, deliverables, and outstanding documentation.
• Identify and flag implementation delays, documentation gaps, and potential compliance issues to the Grants Manager.

Reporting and knowledge management

• Contribute to internal grant status reports and portfolio tracking summaries.
• Maintain complete, organized, and accessible grant records to support monitoring, audits, and close-out.
• Capture lessons learned and contribute to improvements in grant administration processes.
• Perform other grants-related tasks assigned by the Grants Manager.

 

Required Qualifications and Experience

• Bachelor’s degree in economics, finance, accounting, business administration, or a related field.
• At least two years of relevant experience in grants administration, project administration, finance, or a related function, preferably within a donor-funded programme or non-governmental organization.
• Practical understanding of the grant cycle, including application review, award documentation, implementation monitoring, reporting, and close-out.
• Experience reviewing budgets, financial reports, payment requests, or supporting financial documentation.
• Ability to interpret and apply organizational procedures and donor requirements consistently.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills in Romanian and English.
• Proficiency in Microsoft Office, particularly Excel and Word, and experience maintaining tracking tools and electronic filing systems.
• Ability to work independently under supervision and collaborate effectively with colleagues, applicants, and grantees.
• High standards of professional integrity, confidentiality, and accountability.

 

Preferred Qualifications

• Direct experience supporting a portfolio of grants under an international development programme.
• Familiarity with Sida and/or UK donor requirements.
• Experience supporting evaluation committees, due diligence, procurement compliance, or grant audits.
• Experience working with NGOs, business associations, educational institutions, or organizations supporting innovation and entrepreneurship in Moldova.

 

How to Apply

Interested candidates are invited to submit:

• An updated CV highlighting relevant qualifications and experience.
• A brief cover letter explaining their suitability for the assignment and availability.

 

Please send applications to office@fam.md with the subject line “Grants Consultant – Innovate Moldova Programme” by 23 October 2026. 

 

Only shortlisted candidates will be contacted.

 

Foundation for Advancement welcomes applications from qualified candidates from diverse backgrounds. Selection will be based on relevant qualifications, experience, and demonstrated ability to perform the assignment.